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ZorbaTheBuddha (Manager)     11 January 2012

Outsourcing and gratuity eligibility & payment

Dear All,

Seeking your valuable comments on the situation below:

Company A outsources its IT services to Company B with a few key points as below:

1. Employees have a choice to serve Company A till 31st Jan 2012

1.1 Gratuity (@4.7% of basic salary) has been allocated as part of CTC (remuneration) for such affected employees since their date of joining in Company A

2. Such affected employees have an option to serve Company B on the same remuneration as with Company A w.e.f 1st Feb, 2012

3. Company A is offering compensation to such affected employees in terms of ex-gratia, retention bonus et al

4. The interesting point - Company A issues an HR policy stating that ONLY the affected employees with tenure of 4 years or more will be paid their gratuity without adequate explanation and are adament enough to ignore majority of such affected employees who've NOT BEEN ABLE TO fulfil the 4 years 240 days eligibility requirement

Questions:

1. Is it legally (as well as morally) valid for such affected employees, regardless of their continuous service duration in Company A, to seek their gratuity allocated for every year of their continuous service?

2. Is there any indian law to challenge such HR policy so that such affected employees get their amount allocated as gratuity from their remuneration since their date of joing in Company A, regardless of their continuous service duration?

3. There's a lot of money allocated as gratuity for such affected employees with continuous service of less than 4 years out there (quite likely within a company trust but certainly not in government authority) and Company A HR vaguely decides 4 years and above as their threshold. Does it not smell like corruption to anyone?

Many thanks in advance!! 



Learning

 7 Replies

Kumar Doab (FIN)     12 January 2012

How do they effect outsourcing? Are the employees asked to resign from company A and join company B?

If it is so all employees have to unite and rush to o/o labor comissioner.

If company A remains principle employer then what is the need of all this hanky panky transactions?

ZorbaTheBuddha (Manager)     14 January 2012

Thanks for the response.

Yes, they're asked to indirectly resign and also offered jobs @company B. Anything specific to be prepared before visiting the commissioner?

do you suggest a legal consultation will add value and is worth it?

 

brgs

ZorbaTheBuddha (Manager)     14 January 2012

indrect resignation with such a letter below:

[Quote]
 

Date: 31th January 2012

 

To,

HR Manager,

Company A

Pune.

Subject:  Separation Letter

Dear Sir/Madam,

As per the announcement made on xyz date, I understand that the Company A has decided to outsource IT Services to Company B 

As outcome of this decision, I understand that post 31st Jan 2012 there is no option to me to continue working within the Company A. Accordingly, I accept that my last working day in the Company A will be 31st of January 2012 & I have accepted the offer from Company B.

 

I thank you for the opportunity for allowing me to serve in this organization.

 

Thanking You,

 

 

__________________

Emp Name:

Employee ID:
[/Quote]

Kumar Doab (FIN)     14 January 2012

This is as good as forced resignation, printed in office, and employee being asked to sign it, and submit it on the spot.

Legal consultation with all records and inputs to lawyer by employees shall give clarity to your lawyer and accordingly case and strategy can be firmed up.

If affected employees unite and remain united, and approach the authorities together, the case shall be stronger and cost shall come down. If you do not send your lawyer to Labor Court compny can also not send lawyer to labor court.

However you should proceed under expert advice of a competent and experienced labor law expert- consultant/lawyer/law firm.

Manindra Singh (Chief Manager IR)     28 March 2012

Hi,

Acquisitions / Mergers / Secondment are complex processes. Many a time there is no straight answer to all the questions. From the chain it looks like its not secondment but resignation, though it is not mentioned in the letter posted by you.

If I understand you right - company A has not given gratuity to the employees who have not completed 5 years of continuous service and did not join company B, but resigned. However, they have factored the grauity component for the employees who have moved on the rolls of company B or amount equal to that has been paid to such employees.

I personally think it is absolutely fair it the amount has not been paid but it has been agreed by company A that at the time of separation from company B, the past service in company A will be considered for payment of gratuity. However, if they have been paid an amount as per computation of gratuity it is not very proper becuase the gratuity is based on Basic and DA componenet of the salary, which will continue to increase every year as they continue with company B.

Further. the employees who have moved on to the rolls of the company B have not voluntarily resigned but its company who has decided to move them on to the rolls of Company B, for business requirements. Thus, they should not be adversely affected in terms of their compensation and benefits whatsoever. Hence, factoring in gratuity component is just and fair.

However, those employees who have not moved on to the rolls of company B , but have separated from the employment  or who seperates otherwise than the aforesaid communication should be governed by the provisions under the Payment of Gratuity Act. 

 

Manindra Singh

Kumar Doab (FIN)     28 March 2012

Mr. Manindra Singh has given valuable advice. Kindly assimilate the info and proceed accordingly.

Look into the attachment. This may be useful to you and other employees.

3. Notice of opening, change or closure of the establishment.-

(3) Where an employer intends to close down the business he shall submit a notice in Form C to the controlling authority of the area at least sixty days before the intended closure.

Discuss the matter with your service lawyer, and accordingly approach the company and controlling authority which may be ALC/DLC in your case.

Gratuity is payable in case of termination of employment in case of resignation/termination/

Superannuation/death/disablement due to accident or disease/retrenchment/voluntary retirement. (Section: 4, Payment of gratuity.)


Attached File : 347997652 735419210 rulesofpaymentofgratuity(3).doc downloaded: 79 times

Kumar Doab (FIN)     28 March 2012

All employees who have joined company B or not should be paid the amount collected in the garb of Gratuity in CTC................

Company can not impose a condition that those who do not join company B shall not get their amount back.

Those who join company B shall get eligible for gratuity after completing 4Y8M again.

Gratuity is a statutory right of employee whoever completes 5 years in the same organization, and is a terminal benefit.

The cost is to be born by employer and not employee.

Gratuity can not be a part of CTC. If company is making it part of CTC you can agitate before the controlling authority. Or even legal notice from one ( common ) lawyer of all employees to company might be sufficient to drill sense into it and to get the entire payment released.

It may be treated as minor fraud. However you shall be eligible to get the amount even if you have not completed 5 years.

The amount paid by company to Group Gratuity Insurance Scheme is accumulated and LIC pays interest on it. This fund is created so as to meet the payment of gratuity to employees in case of death, disability. If this fund is not created company has to bear the cost from its own resources. Moreover in case of termination/resignation of eligible employee the payment is made from the fund and rest is carried forward and keeps on earning interest. Moreover after 5 years company shall make a payment as per formulae of the gratuity, while if you consider the monthly contributions (shown as part of CTC or collected from employee) the amount shall be more than amount calculated by gratuity formulae.

The companies which make gratuity as part of CTC pay the amount as Tax rebated/Ex. Gracia in FNF settlement even if employee leaves before 5 years ( or 4Y8M/ 6M as the case may be).

 

 


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