Public Records Act,1993
Act No : 69
Section : DEFINITIONS
RULE 02: DEFINITIONS
In these rules, unless the context otherwise requires, -
(a) "Act" means the Public Records Act, 1993 (69 of 1993):
(b) "appraisal" means the evaluation of public records in association with the National Archives of India or Archives of Union Territory as the case may be;
(c) "classified records" means the files relating to the public records classified as top-secret, secret confidential and restricted in accordance with the procedure laid down in the Manual of Departmental Security Instructions circulated by the Ministry of
Home Affairs from time to time;
(d) "custody" means the possession of public records;
(e) "defunct body" means a corporate or non -corporate body which has been wound up with no successor to carry on its functions;
(f) "file" means a collection of papers relating downgrade the security classifications after their evaluation;
(g) "file" means a collection of papers relating to the public records on a specific subject-matter consisting of correspondence, notes and appendix thereto and assigned with a file number;
(h) "form" means the form appended to these rules;
(i) "private records" means records lying in the possession of a private individual or with any non-governmental organisation;
(j) "recording" means the process of closing a file after action on all issues considered thereon has been completed;
(k) "records of permanent nature" means the public records being maintained after recording for a period specified, under sub-rule (1) of Rule 5-by the records creating agency in accordance with the procedure laid in its Manual of Office Procedure or
Instructions on the subject;
(l) "retention Schedule of records" means a Schedule which provides the period of retention;
(m) "review" means periodical evaluation of recorded files on the expiry of the period of retention for determining their further retention or destruction, as the case may be
;
(n) "Section" means the section of the Act;
(o) "Standing guard file" means a compilation of papers on a particular subject- matter consisting of copies of policy decisions, orders, instructions or any another matter incidental thereto arranged in a chronological order;
(p) Words and expressions used herein and not defined but defined in the Act, shall have the meanings respectively assigned to them in the Act.
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