Draft a gentle communication addressed to good offices of appointing authority, CEO/MD (India) and other stakeholders that you would deem fit to keep in loop…………………….and narrate date on which you tendered notice of resignation, notice period…………………days…………….and LWD dated;…………………….in accordance with clause………………..in appointment letter dated………………..issued to you………………
And request to supply the docs e.g; Copy of notice/final resignation, Acknowledgment and acceptance of resignation, correct FnF statement, Form16 as per correct FnF statement, PF a/c statements of each year,ESIC Card,handover of charge,NOC/NDC, salary slips of all months, handover of charge. etc etc..........................within and upto LWD i.e. dated;……………………..
Highlight the achievements, commendations, awards, rewards, incentives, contributions etc etc………..and copy is attached( e.g; as in appraisal, and attach a copy).
Mention that never ever any stinker, show cause notice was issued to you.
Don’t forget to add that NO tasks are pending at your end and routine duties be assigned that can be completed on day to day basis within and upto LWD dated;……………………….and to whom you should handover the charge within and upto LWD dated of course under proper acknowledgment. This may include: DOJ/LWD, designation, nature of duties, tasks, KRA’s etc etc )
Narrate the representations made and meetings with female HR person during which she disclosed that after your notice of resignation notice period has been changed from back date ( explain how) and if changed notice period is not served it would leave to ‘Job Abandonment’………………….
Clarify that you are separating by proper notice as applicable to you and are not abandoning /absenting/absconding, at all and no such remark declaring you as abandoning /absenting/absconding be inserted in company’s records (your personnel files/service card.)
You may request that in service certificate/relieving letter issued to you, all commendations about you may be narrated ( e.g; as in appraisal).
If the need be you may request to allow to let you examine your personnel file.