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madhu mittal (director)     30 September 2011

Denial in spite of giving undertaking

A loan repayable in installments, given to a Govt. Servant on behalf of “Undertaking” from his department that if  installments cheques are dishonoured on their dates, the amount of cheque installment will be deducted from salary and send to creditor at once. Now when letter regarding dishonoured of cheque was sent to Govt. Department for deducting amount from salary, it was written back by Department that  “Undertaking” was not given by it and you are free to lodge FIR against borrower-employee. On back side of “Undertaking,” it was also clearly written and signed by borrower-employee, at  time of taking loan that “Undertaking is signed and given by officer(name), who is authorized to sign undertaking. In private, it is accepted undertaking is given, but company should do whatever it likes lodge FIR etc. Now Department neither wants to deduct the amount from the salary of borrower-employee, nor wants to lodge the FIR against the borrower-employee i.e. they want to do nothing. I want to know whether in spite of denial by Department, can a civil suit be instituted against department for giving undertaking duly signed and given on printed letter of Department and the paper used is also printed letter of Department.



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 5 Replies

Nadeem Qureshi (Advocate/ nadeemqureshi1@gmail.com)     30 September 2011

Dear madhu mIttal

the department tells you in writting that “Undertaking” was not given by it and you are free to lodge FIR against borrower-employee. or oraly, if they are given to you in writting then you can file a FIR against borrower u/s 420, 467, 468, 470, 471 of IPC

madhu mittal (director)     30 September 2011

Thanks for your so early response. I agree with you. But my question is why the official who has given undertaking not to sue why he has given undertaking on letter pad etc. We want to take action against Department or its official who has given undertaking. Just like suppose, a guarantor who gives guaranttee, when notice is sent to him, in reply notice many a times he denies of giving guarantee. So I want to know why department itself is not lodging FIR against erroring employees at the time when its stationary is being misused if it is forged. In our India every wants to shift the work on other side. Whether it is proper on the side of Govt Dept. to call an undertaking fake and not lodging any FIR against erroring official.

Nadeem Qureshi (Advocate/ nadeemqureshi1@gmail.com)     30 September 2011

Dear madhu Mittal

When you file an FIR against the Employee he will be speak truth before hon'ble court and you get justice within very shorts of time

Kumar Doab (FIN)     30 September 2011

You have posted "In private, it is accepted undertaking is given, but company should do whatever it likes".

 The undertaking must have been issued as per the process and approvals, and a copy must have been sent to the personnel file of the borrowing employee. If RTI is applicable you can raise RTI application.

Or you can use your resources and confirm the personnel file and office copy of the undertaking is maintained at which office e.g. HO or RO etc and approach the office to confirm and obtain copy thru RTI.

Your purpose is to exert pressurer thru employer. However you are within your rights to collect the dues, as per the process.

madhu mittal (director)     01 October 2011

Respected Kumar Doab saheb,

You are right that RTI can be applied. But point is that whether Department retained a copy of undertaking or not, should not be related to out side person. My point is that , when department is writing that the "undertaking" is fake, then at the same time, if department is not taking any action against the employee, who is involved in this type of action and by only declaring the undertaking is fake, Department's officer becoming free from his responsibility. What I want, being outsider, the company is not supposed to know whether internal process has been completed or not. What is required from company side, as Department stationary is used, so either Department should deduct the amount and send to Company or if it is fake, FIR should be lodged by the Department and then only Department can tell the undertaking is fake. Whether any one of you can help me in this direction any rule or citation etc.


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