Qualifications for appointment as a notary No person shall be eligible for appointment as a notary unless on the date of the application for such appointment- (a) a person had been practicing at least for ten years, or (aa)a person belonging to Scheduled Caste/Scheduled Tribes and other backward classes had been practicing at least for seven years, or (ab)a woman who had been practicing at least for seven years, as a legal practitioner, or (b)he had been a member of the Indian Legal Services under the Central Government, or (c)he had been at least for ten years,- (i)a member of Judicial Service; or (ii)held an office under the Central Government or a State Government requiring special knowledge of law after enrolment as an advocate; or (iii)held an office in the department of Judge Advocate General or in the legal department of the armed forces.) Procedure for appointment of Notary Public: 1)Application for appointment as a notary 2)Preliminary action on application 3)Recommendation of the competent authority 4)Appointment of a notary

In the case of Notary appointed by the Central Government, it will be the Department of Legal Affairs, Ministry of Law and Justice.

Attached File : 3_notary - rules- procedure-details.doc

Annexure-III

 

THE NOTARIES ACT, 1952 (53 OF 1952)

THE NOTARIES RULES, 1956

(SRO.324, dt.14.2.1956)

         

In exercise of the powers  conferred  by  section  15  of  the Notaries Act,  1952(53  of 1952), the Central Government hereby makes the following rules, namely:

1.  Short title

          These rules may be called the Notaries Rules, 1956.

2.  Definitions

            In these rules, unless the context otherwise requires,-

          (a) "appropriate government" means in  relation  to  a  notary appointed  by  the  Central  Government, the Central Government and in relation to a notary appointed by  the  state  Government,  the  State Government.

          (b) "Form" means a Form appended to these rules;

          (c) "the Act" means the Notaries Act, 1952 (53 of 1952).

         [1][1](d)“Schedule” means the Schedule appended to these rules.

 [2][2][3. Qualifications for appointment as a notary

          No person shall be eligible for appointment as a notary unless on the date of the application for such appointment-

         (a)      a person had been practicing at least for ten years, or  

           (aa)    a person belonging to Scheduled Caste/Scheduled Tribes and other backward classes had been practicing at least for seven years, or 

              (ab)                 a woman who had been practicing at least for seven years, as a legal practitioner, or

              (b)      he had been a member of the Indian Legal Services under the

Central Government, or

              (c)      he had been at least for ten years,-

                        (i)         a member of Judicial Service; or

                     (ii)                     held an office under the Central Government  or  a  State

Government  requiring  special  knowledge of law after enrolment as an

advocate; or

(iii)         held  an  office  in  the  department of Judge Advocate General or in the legal department of the armed forces.)

 

4.  Application for appointment as a notary

(1)                 A  person  may  make  an application for appointment as a notary (hereinafter called "the applicant") in the form of a  memorial addressed to such officer or authority (hereinafter referred to as the "competent   authority")   of   the  appropriate  government  as  that government may, by notification in the Official Gazette, designate  in this behalf.

(2)                 The  memorial  shall  be drawn by a person referred to in clause (a) of rule 3 in  accordance  with  Form  I  and  by  a  person referred to in clauses (b) and (c) of the said rule in accordance with Form II.

(3)                 The memorial of a person referred to in clause (a) of rule 3  shall  be signed by the applicant and shall be countersigned by the following persons,-

            (a)  a Magistrate,

            (b)  a manager of a nationalised bank;

            (c) a merchant; and

                     (d) two prominent inhabitants of the local  area  within  which the applicant intends to practise as a notary.

 

5.  (Omitted)

6.   Preliminary action on application

          (1) The competent authority shall  examine  every  application received  by  him  and, if he is satisfied that the applicant does not possess the qualifications specified in rule 3, or that  any  previous application for the applicant for appointment as a notary was rejected within  six months before the date of the application, shall reject it and inform the applicant accordingly.

          (2) If the competent authority does not reject the application under sub-rule(1),-

          (a) [3][3](***)

^(b)          (b)            he may, if he thinks fit, ascertain from any Bar Council, Bar Association, Incorporated Law Society or other  authority  in  the area where the applicant proposes to practise, the objections, if any, to  the appointment of the applicant as notary, to be submitted within the time fixed for the purpose.

 

7.       Recommendation of the competent authority

          (1) The competent authority shall, after holding such  inquiry as  he  thinks  fit  and  after giving the applicant an opportunity of making his representations against the objections,  if  any,  received within  the  time  fixed under sub-rule(2) of rule 6, make a report to the appropriate government recommending either  that  the  application may  be  allowed  for  the  whole or any part of the area to which the application relates or that it may be rejected.

          (2) The competent authority shall also make his recommendation in the report under sub-rule (1) regarding the  persons  by  whom  the whole  or  any part of the costs of the application including the cost of hearing, if any, shall be borne.

 

          (3) In making  his  recommendation  under  sub-rule  (1),  the competent  authority  shall  have due regard to the following matters, namely-

          (a) whether the applicant ordinarily resides in  the  area  in which he proposes to practise as a notary;

          (b) whether, having regard to the commercial importance of the area  in  which  the  applicant proposes to practise and the number of existing notaries practising in the area, it is necessary  to  appoint any additional notaries for the area;

            (c)  whether, having regard to his knowledge and experience of commercial law and the nature of the objections,  if  any,  raised  in respect  of  his  appointment  as a notary, and in the case of a legal practitioner also to the extent of his practise, the applicant is  fit to be appointed as a notary;

          (d)  where  the  applicant  belongs  to  a   firm   of   legal practitioners,  whether,  having  regard  to  the  number  of existing notaries in that firm, it is  proper  and  necessary  to  appoint  any additional notary from that firm; and

          (e) where applications from other applicants in respect of the area are pending, whether the applicant is  more  suitable  than  such other applicants.)

 

8.       Appointment of a notary

          (1)  On  receipt of the report of the competent authority, the appropriate government shall consider the report and shall-

          (a) allow the application in respect of the whole of the  area to which it relates; or

(b) allow the application in respect of any part of  the  area to which it relates; or

          (c) reject the application; and shall also make such orders as the government thinks fit regarding the  persons  by  whom  the  whole  or  any  part  of the costs of the application including the cost of hearing, if any, shall be borne.

          (2) An applicant shall be informed of every  order  passed  by the appropriate government under sub-rule(1).

          (3)  An  applicant  whose  application  has  been  rejected or allowed in respect of only a part of the area to which it  relates  or against  whom an order as to costs has been made under sub-rule(1) may, within sixty days of the date of the order apply  to  the  appropriate government  for  reviewing  the  order  and that government may, after making such further inquiry as it thinks fit pass  such  order  as  it considers necessary.

          (4)   Where   the  application  is  allowed,  the  appropriate government shall appoint the applicant as a notary and direct his name to  be  entered  in  the  Register  of  Notaries  maintained  by  that government  under  section 4 of the Act and issue to him a certificate on payment of prescribed fees authorizing him to practise in the  area to which  the  application  relates  or  in  such part thereof as the appropriate government may specify in the certificate, as a notary for a period of [[4][4]]five years from the date  on  which  the  certificate  is issued to him.

 

          [[5][5]](4A)          The appropriate Government may on and after the ninth day of May, 2001, appoint notaries in a State or Union Territory, as the case may be, not exceeding the number of notaries specified in the Schedule:

 

          Provided that the number of notaries whose certificate of practice has been renewed under sub-section (2) of section 5 of the Act shall be included in the total number of notaries appointed for the purpose of counting the total number of notaries specified in the Schedule.

 

          Provided further that if in a State or Union territory the number of notaries appointed before the ninth day of May, 2001 exceeds the number of notaries specified in the Schedule, such notaries shall continue to be so appointed in that State or Union territory, as the case may be.;

 

          (5)  The  Register  of  Notaries  shall be in Form IIA and the certificate of practice shall be in Form IIB.

 

8A.    Extension of area of practice

 

          A  notary public who is already in possession of a certificate of practice in respect  of  a  particular  area,  may  for  sufficient reasons, apply for extension of his area of practice.  If the original certificate  of practice had been issued by a State Government and the new area of practice applied for lies within  the  territory  of  that State,  the application for extension of the area of practice shall be made to that State Government.    In  all  cases  where  the  original certificate of practice had been issued by the Central Government, the application for extension of the area of practice shall be made to the Central Government.    Applications  for  the extension of the area of practice where the new area lies either wholly outside  the  State  or partly  inside and partly outside the State which granted the original certificate shall be made to the Central Government for the issue of a fresh certificate.  The State Government or the Central government, as the case may be, shall, after considering the reasons  stated  in  the application and other factors, pass such orders thereon as it may deem fit.   Any extension of the area of practice shall not have the effect of extending the period of validity of the original certificate beyond the period of [6][6][five years] specified in rule 8(4).

 

          [7][7][9.    Fees for issue and renewal of certificate of  practice  and extension of area

The fee for the issue and renewal of certificate  of  practice

and extension of area shall be as under,-

          a) issue of certificate of practice - Rs.1000;

          b) extension of area of practice-Rs.750;

          c) renewal of certificate of practice-Rs.500;

            d) issue of a duplicate certificate of practice-Rs.300.]

[8][8][10.           Fees payable to a notary for doing any notarial act

          [9][9](1)  Every  notary  may  charge  fees  not  exceeding the rates mentioned below, namely,-

(a) for noting an instrument -
	if the amount of the instrument does not exceed rupees  10,000	Rs.35/-
	if it exceeds rupees 10,000 but does not exceed rupees 25,000	Rs.75/-
	if it exceeds rupees 25,000 but does not exceed rupees  50,000	Rs.110/-
	if it exceeds rupees 50,000	Rs.150/-
(b) for protesting an instrument -
	if  the amount of the instrument does not exceed rupees 10,000	Rs.35/-
	if it exceeds rupees 10,000 but does not exceed rupees  25,000	Rs.75/-
	if  it exceeds rupees 25,000 but does not exceed rupees 1,00,000	Rs.110/-
	if it exceeds rupees 1,00,000	Rs.150/-
(c)  for recording a declaration of payment for honour		Rs.75/-
(d) duplicate protests		half the charge for original
(e) for verifying, authenticating, certifying or attesting the execution of any instrument		Rs.15/-
(f)  for  presenting  any  promissory  note,  hundi or bill of exchange for acceptance or payment or demanding better security		Rs.35/-
(g) for administering oath to, or taking  affidavit  from  any person		Rs.15/-
(h) for preparing any instrument intended to  take  effect  in any  country  or  place outside India in such form and language as may conform to the law of the place where such deed is intended to operate		Rs.150/-
(i)  for  attesting  or  authenticating any instrument to take effect in any country or place outside India in such form and language as may conform to the law of the place where such deed is intended  to operate		Rs.150/-
(j)  for  translating  and  verifying  the  translation of any document form one language to another		Rs.75/-
(k) for noting and  drawing  up  ship's  protest, boat protest  or protest relating to demurrage and other commercial matters		Rs.150/-
(l)  for  certifying  copies of document as true copies of the original		Rs.5/- per page minimum Rs. 10/-
(m) for any other notarial act		such sum as the appropriate government may fix from time to time.

 

 

          (2) The rates of fees to be  charged  by  a  notary  shall  be displayed  by  him  in conspicuous place inside as well as outside his chamber or office.

          (3) In addition to the above fees, a  notary  may  charge  the travelling allowance by road or by rail at the rate of rupees five per kilometer.

11.     Transaction of business by a notary

          A notary in transacting the business under the Act  shall  use the forms set forth in the Appendix to these rules.

          (2) Besides recording  declaration  of  payment  for  honour  a notary shall  also  register  noting  and protests made.  Every notary shall maintain a notarial register in the prescribed Form XV.

          (3)  Where  any  demand  of  acceptance  or  payment or better security has been made by a clerk, a notary shall,  after  examination of  the  entry  in  the  register  relating  to such demand, affix his signature thereto, and cause the clerk to affix his signature also  to the entry.

          (4)  Each  notary shall, before bringing the notarial register into use, add a certificate on the title page specifying the number of pages it contains. Such certificate shall be signed and dated  by  the notary.

          (5) Every notary shall permit the  District  Judge  or  such officer  as  the  appropriate government from time to time appoints in this behalf to inspect his register at  such  times,  not  other  than twice a  year,  as  the  District  Judge or officer may fix.  District Judge or officer appointed by the State Government will have power  to lodge a report to the appropriate government for taking action against a notary.

          (6) When the original instrument is in a language  other  than English any noting or protest or entry in his register which has to be made  in  respect  of the instrument by a notary may be made either in that language or in English.

          (7) In making presentment of bills or  notes  a  notary  shall observe  the  provisions  of  Chapter  V of the Negotiable Instruments Act,1881 (XXVI of 1881).

          (8) The notary may-

          (1) draw, attest or certify documents under his official  seal including conveyance of properties;

          (2)  note  and  certify  the  general transactions relating to negotiable instruments;

          (3) prepare a will or other testamentary documents; and

          (4) prepare and take affidavits for various purposes  for  his notarial acts.

            (9) Every notary shall  grant  a  receipt  for  the  fees  and charges  realised  by him and maintain a register showing all the fees and charges realised.

[10][10][12.         Seal of notary

          Every  notary shall use a plain circular seal of a diameter of 5 c.m.  as indicated by a drawing given below, bearing his  name,  the name  of  the areas within which he has been appointed to exercise his functions, the registration number and the  circumscription  "NOTARY", and the name of the government which appointed him.]

Name…… Area…….. Regd. No…

 

 

 

 

 

 

 

 

 

 

 

13.     Inquiry  into  the  allegations  of  professional   or   other misconduct of a notary

          (1) An  inquiry  into  the  misconduct  of  a  notary  may  be initiated  either  suo motu  by  the  appropriate  government or on a complaint received in Form XIII.

          (2)  Every  such  complaint  shall   contain   the   following particulars, namely,-

          (a)  the acts and omissions which, if proved, would render the person complained against unfit to be a notary;

          (b) the oral or documentary evidence relied upon in support of the allegations made in the complaint.

          (3) The appropriate government, shall return a complaint which is not in the proper form or which  does  not  contain  the  aforesaid particulars  to  the  complainant  for representation after compliance with  such  objections  and  within  such  time  as  the   appropriate government may specify:

          PROVIDED that if the subject matter in a complaint is, in  the opinion  of  the  said government substantially the same as or covered by, any previous complaint and if there is no additional  ground,  the said  government  shall  file  the  said complaint without any further action and inform the complainant accordingly.

          (4) Within sixty days ordinarily of the receipt of  complaint, the  appropriate government shall send a copy thereof to the notary at his address as entered in the Register of Notaries.

          (4A)  Where  an  inquiry  is  initiated,  suo  motu   by   the appropriate  government,  the appropriate government shall send to the notary a statement specifying  the  charge  or  charges  against  him, together  with  particulars of the oral or documentary evidence relied upon in support of such charge or charges.

          (5) A notary against whom an inquiry has been  initiated  may, within  fourteen days of the service on him of a copy of the complaint under sub-rule (4) or of the statement of the charges  under  sub-rule (4A),  as  the  case may be, or within such time as may be extended by the appropriate government,  forward  to  that  government  a  written statement  in his defence verified in the same manner as a pleading in a civil court.

          (6) If on a perusal of the written statement,  if  any,  of the notary concerned  and  other  relevant  documents  and  papers,  the appropriate  government  considers  that  there  is a prima facie case against such notary, the appropriate government shall cause an inquiry  to be made  in  the  matter  by  the  competent  authority.    If  the appropriate  government is of the opinion that there is no prima facie case against the notary concerned, the complaint or  charge  shall  be filed  and  the complainant and the notary concerned shall be informed accordingly.                                                              

[11][11][(7)            Every  notice issued to a notary under this rule shall be sent to him by registered post.  If any such notice  is  returned  unserved with  an  endorsement  indicating  that  the  addressee has refused to accept the notice or the notice is  not  returned  unserved  within  a period  of thirty days from the date of its dispatch, the notice shall be deemed to have been duly served upon the notary.]

          (8)  It  shall  be  the  duty of the appropriate government to place  before  the  competent  authority  all  facts  brought  to  its knowledge  which  are  relevant  for  the purpose of an inquiry by the competent authority.

          (9) A notary who is proceeded  against  shall  have  right  to defend  himself  before  the  competent  authority either in person or through a legal practitioner or any other notary.

          (10)  Except  as  otherwise  provided  in  these  rules,   the competent  authority  shall  have  the power to regulate his procedure relating to the inquiry in such manner as he considers  necessary  and during  the  course  of inquiry, may examine witnesses and receive any other oral or documentary evidence.

          (11) The competent authority shall submit his  report  to  the government entrusting him with the inquiry.

          (12)(a)  The  appropriate government shall consider the report of the competent authority, and if in its opinion a further inquiry is necessary may cause such further inquiry to  be  made  and  a  further report submitted by the competent authority.

          (b)   If,  after  considering  the  report  of  the  competent authority, the appropriate government is of the  opinion  that  action should be taken against the notary the appropriate government may make an order-

          (i)  cancelling  the  certificate  of practice and perpetually debarring the notary from practice; or

          (ii) suspending him from practice for a specified period; or

          (iii) letting him off with a warning, according to the  nature and gravity of the misconduct of the notary proved.

          (13)  Notification  of removal- The removal of the name of any notary from the register of  notaries from practice, as the  case  may be,   shall  be  notified  in  Official  Gazette  and  shall  also  be communicated in writing to the notary concerned.

          (14) Submission of returns- Every notary shall, in the  first week  of  January every year, submit to the appropriate government, an annual return in Form XIV of the notarial acts done by him during  the preceding year.

          (15)  Each  notary  shall  have  an  office  within  the  are a mentioned  in  the certificate issued  to him  under rule 8  and he shall  exhibit it in a inconspicuous  place thereat a board showing his name and   designation as a notary

          (16)  If  a  notary  has to deal with a case which does not in terms attract any of the forms prescribed, the notary should adopt  the form  nearest to his case with such modifications thereto as he thinks the exceptional peculiarities of the case to justify.

 

          (17) Annual publication of the list of  notaries-The  list  of notaries  to  be  published  by the Central Government and every State Government under section 6 of the Act, shall be in the following form:

 

Sl.No.	Name of Notary	Residential and professional address	Qualifications	Area in which he is authorized to practise.	Remarks

 

 

 

 

 

 

 

[12][12]THE SCHEDULE

[See rule 8(4A) ]

Name of State/Union territory      (1)   1.        1.          Andhra Pradesh. 2.        2.          Assam 3.        3.          Bihar 4.        4.          Gujrat 5.        5.          Kerala 6.        6.          Madhya pradesh 7.        7.          Tamil Nadu 8.        8.          Maharashtra 9.        9.          Karnataka 10.     10.       Orissa 11.     11.       Punjab 12.     12.       Rajasthan 13.     13.       Uttar Pradesh 14.     14.       West Bengal 15.     15.       Jammu & Kashmir 16.     16.       Nagaland 17.     17.       Haryana 18.     18.       Himachal Pradesh 19.     19.       Manipur 20.     20.       Tripura 21.     21.       Meghalaya 22.     22.       Sikkim 23.     23.       Mizoram 24.     24.       Arunachal Pradesh 25.     25.       Goa 26.     26.       Uttaranchal 27.     27.       Chhattisgarh 28.     28.       Jharkhand 29.     29.       Delhi 30.     30.       Andman and Nicobar Islands 31.     31.       Lakshadweep 32.     32.       Dadra and Nagar Haveli 33.     33.       Daman & Diu 34.     34.       Pondicherry 35.     35.       Chandigarh

Maximum number of notaries to be appointed by the the Central Government                (2)   575 575 925 625 375 1,125 725 875 675 750 425 800 1,750 450 350 200 475 300 225 100 175 100 200 325 50 325 400 450 *325 50 25 25 50 100 25

Maximum number of notaries to be appointed by State Government or Union territory Administration.                (3)   575 575 925 625 375 1,125 725 875 675 750 425 800 1,750 450 350 200 475 300 225 100 175 100 200 325 50 325 400 450 325 50 25 25 50 100 25

*Substituted by GSR 460(E) dt. 26.6.2001

 

[13][13][FORM I

MEMORIAL

(Rule 4(2))

 

 

PHOTOGRAPH

 

  1.  Name of the applicant___                           _____________________

^2.        2.           Father's/Husband’s name___________  _____________________

^3.        3.           Date of Birth  ___________________________________________

^4.        4.           Whether SC/ST/OBC/General ____________________________

^5.        5.           Address(residence)______________________________________

__________________________________________________________

PIN____________________  Telephone___________Fax__________ E-mail                              

  Address (office)_____________________________________________

__________________________________________________________

_______________________________  PIN  ______________________

Telephone___________Fax______________E-mail_________________

 

6.Educational qualifications(Please attach photocopies )

 ______________________________________________________________

  7. Enrolment (number & date)___________________________________(Please attach photocopies)

8.  Practising in _______________________________________________

    Civil side :_________________________________________________

    Criminal side :______________________________________________

     Taxation :__________________________________________________

     Revenue courts :____________________________________________

9.  Whether income tax assessee:

10.The memorial of (name of the applicant) (in block letters)

showeth______________________________________________

          1. that the memorialist is a person eligible  for  appointment as  a  notary under the Notaries Act, 1952 and clause (a) of rule 3 of the Notaries Rules, 1956;

          2. that the  memorialist  resides  in____________________(here state  the name of the local area or name of court where he intends to practise)       and       will        reside        for        upwards of_________________________(state how long);

          3. that the number of notaries practising in the local area is insufficient   for  the  requirements  thereof  (the  grounds  of  the statement should be added);

          4. that no previous application of the  memorialist  has  been rejected or withdrawn by him, within the preceding six months;

          The  memorialist,  therefore,  prays  that  the  government be pleased to appoint and admit him as a notary under and  by  virtue  of the  Notaries  Act,  1952 (53 of 1952) and clause (a) of rule 3 of the Notaries          Rules,          1956           to           practise in__________________________(here state the name of the local area).

 

Dated_____________day of________20____  Signature of the applicant

Name and address of signatories   1. 2. 3. 4. 5.

Profession

Name and address  of the firm/organisation

Signature with Seal

                                                         

 

          Note:  Under rule 4(3) the memorial should be countersigned by a Magistrate, a manager of a Nationalised Bank,  a  merchant  and  two prominent  inhabitants  of  the area where he intends to practise as a notary.

 

 

 

 

                                              (FORM II)

                                              (Rule 4(2))

PHOTOGRAPH

1.Name_______________________   __________                                   

2.Father's/Husband’s name ____  ____________________

3.Date of birth _______                 _____________________

4.Whether SC/ST/OBC/General______________________

5.Address(Residence)______________________________________________________________________

   PIN___________________

Telephone__________________Fax_____________E-mail____________

Address(office)____________________________________________________________________________________ PIN ____________________________________

Telephone ________________ Fax _________________ E-mail _________

6.  Educational qualifications________________________________

7.  Date of joining government service _______________________

8.  Date of retirement________________________________________

^9.        9.           Post held at the time of retirement_______________________

^10.      10.        Area where the memorialist intends to practice as Notary _________________________________________________________

 

Dated_____________ day of ____________ 20_____________

 

 

                                                                                  Signature of the applicant

 

 

          Note:  Necessary proofs about eligibility under rule  3(b)  and (c) of  the Notaries Rules, 1956 is to be attached.  Rule 3(b) and (c) are as follows:-

          "3.   Qualifications  for  appointment  as a notary- No person shall be eligible for appointment as a notary unless on  the  date  of the application for such appointment,-

          (a) ______________________________________

          (b)   he  had  been a member of the Indian Legal Service under the Central Government, or

          (c)  he had  at least for ten years;

          i) been a member of Judicial Service; or

          ii)  held  an  office  under the Central Government or a State Government requiring special knowledge of law after  enrolment  as  an advocate; or

          iii)  held  an  office  in  the  department  of Judge Advocate General or in the legal department of the armed forces."

                                             

 

 

 

 

 

 

 

FORM IIA

REGISTER OF NOTARIES

(Rule 8(5))

 

Sl. No.	Full Name and date of birth of notary	Residential and professional addresses of notary	Date on which the name of notary is entered in the register	Qualifications of notary	Area in which notary may practise	Remarks

 

                                              FORM IIB

                                  CERTIFICATE OF PRACTICE

                                              (Rule 8(5))

                                  GOVERNMENT OF ............

                                              (Emblem)

 

          Certified that....................son/daughter/wife...................of....... ........................resident  of  .........has been appointed as a notary under the Notaries Act, 1952 and is authorised to  practice  as such  in  and  throughout......................for  a  period  of five years............given under my hand and seal of  the  Government  of ......................this...............day of.............

                                  Secretary of the Government of India

                                                                                                                      Government of...................

                                                                                                        (Name of the State)

                                              FORM III

                                  NOTING FOR DISHONOUR

                                              (Section 8)

(To  be  made upon the instrument or upon a paper attached thereto, or partly upon each).

          Reference to page in Notarial Register...............

          Date      of      presentment      and      dishonour       by non-acceptance/non-payment...............

          Reason,  if any, assigned for dishonour (or, if the instrument has not been expressly dishonoured, reason why  holder  treats  it  as dishonoured).

Date of note..........

 

Signature of Notary

Notary's charges                                                                   

 

                                              FORM IIIA

                                  NOTING FOR DISHONOUR

                                              (Section 8)

                      (To be entered in the Notarial Register)

                      (Copy of the bill and endorsements)

          On  the  ...............day  of..............19.....the  above bill was, at the  request  of.................(here  give  the  name), presented  by me for acceptance to...............(here give the name), the drawee personally (at his residence or usual  place  of  business) in......................(town   or   village)  and,  I  received,  the following answer:-

........................................................………………………………………

          (The said bill, is therefore, noted for non-acceptance)

Place and date......................                                                                         Signature of Notary

          (This note is to be signed in the margin by the notary's clerk also if he presented the bill).

 

                                              FORM IV

          PROTEST OF BILL OF EXCHANGE FOR NON-ACCEPTANCE

                                              (Section 8)

          On the ...................day of..........20....I,..........………………………….....(here   give   the  name),  notary appointed   under   the   Notaries   Act,   1952   (53    of    1952), of.........in..........(here state the local area for which the notary has  been appointed) in...........at the request of.........(here give the name) of.........did, at..........in person, and having failed  to do  so,  then by registered letter cause due and customary presentment to be made to, and did demand  acceptance  of  the  bill  of  exchange hereto  annexed) or  "a literal transcript where of and of everything written or printed thereon is  hereto  annexed")  from  .........(here give  the  name), the person upon whom the said bill is drawn, to which demand he made answer (state terms of answer,  if  any)(or  "to  which demand  he  gave  no  answer");  wherefore, I, the said notary, at the request aforesaid, by this writing, do, in the presence of.......(here give the name) and........(here give the name), witnesses, protest the drawer of the said bill of exchange and all other parties thereto  and all  others  concerned  for  all  exchange,  re-exchange and all other parties  thereto  and  all  others   concerned   for   all   exchange, re-exchange,  and all costs, damages, and interest present and to come for want of acceptance of the said bill.

                                                                      Which I attest

                                                                        Signature of Notary

                                                            Place and date............

 

Signature of witnesses

(Should be of the locality)

          1....................

          2....................

FORM IVA

ACTS OF HONOUR

          (A) Act of honour on acceptance. (To be written at the foot of the protest).

          Afterwards   appeared   before   me,   the   said  notary,  on the.............day of.........19........(here  give  the  name),  and declared  that  he  would accept the bill of exchange before protested under   protest   for   the   honour   and   upon   the   account   of .............(here  give  the  name),  the second endorser on the said bill.

          Holding  the  second  endorser and all others concerned always bound and obliged to indemnify him, the said appearer,  for  his  said acceptance  and in case of payment of by him, for his reimbursement in due form of law and according to custom.

                                                                        Which I attest

                                                                        Signature of Notary

                                                          Place and date..............

          (b)  Act  of  honour on payment. (To be written at the foot of the protest).

          Afterwards  appeared  before   me,   the   said   notary,   on the..........day  of.............20......... (here give the name), and declared that he would pay the bill of exchange before protested under protest for the honour and upon the account of.............(here  give the name), the endorser on the said bill.

          Holding  the  said  endorser  and  all others concerned always bound and obliged for reimbursement in due form of law  and  according to custom.

Amount                                              Rs...........

Notarial charges                                Rs............

                                                Which I attest

                                                          Signature of Notary

                                                          Place and Date.........

          Received  this.........day of.......20......, from (here given the name), the sum of Rs........., the amount of  the  said  bill  and notarial charges thereon.

                                                            Signature of Notary

 

                                              FORM V

          PROTEST OF BILL OF EXCHANGE FOR NON-ACCEPTANCE

          WHEN THE DRAWEE CANNOT BE FOUND

                                              (Section 8)

          (a) Where search was made by notary in person.

          On  the  .........day  of.......20.......,  I  (here  give the name), a notary appointed under the Notaries Act, 1952 (53 of 1952) of ..........in..........(here state the local area for which the  notary has  been  appointed) in.............at the request of...........(here give the  name),  of.............,  did  in  person  make  due  search at............for...............(here  give  the  name),  in  order to present to and demand from him acceptance  of  the  bill  of  exchange hereto annexed (or "a literal transcript  whereof  and  of  everything written or printed thereon is hereto annexed") which is drawn upon the said........(here  give  the  name),  but  was  unable  to  find  him; wherefore, I, the said notary,  at  the  request  aforesaid,  by  this writing,   do   in   the   presence  of.......(here  give  the  name), and.......(here give the name), witnesses protest against  the  drawer of  the  said  bill  of exchange and all other parties thereto and all others concerned for all exchange, re-exchange and all  costs,  damages and  interest  present  and to come for want of acceptance of the said bill.

                                                                        Which I attest

                                                            Signature of Notary

                                                            Place and date................

 

Signature of witnesses

(Should be of the locality)

          1...............

          2...............

          (b) Where registered letter was sent to the drawee.

          On the..............day of.........20.......I, ..........(here give the name), a notary appointed under the Notaries Act, 1952 (53 of 1952), of..........in  (here state the local area for which the notary has  been  appointed)  in........at the request of..........(here give the name), of ...........,  did  send  by  post  a  registered  letter addressed  to............(here  give  the  name) at.........where in I enclosed and demanded from him acceptance  of  the  bill  of  exchange thereto  annexed  (or  "a literal transcript whereof and of everything written or printed thereon is hereto annexed") which is drawn upon the said.............(here give the name)  but  the  letter  was  returned undelivered because the said.........(here give the name) could not be found;  wherefore I, the said notary at the request aforesaid, by this writing,  do,  in  the  presence  of........(here   give   the   name) and...........(here  give  the  name),  witnesses, protest against the drawer of the said bill of exchange and all other parties thereto  and all  others  concerned  for  all exchange, re-exchange, and all costs, damages and interest present and to come for want of acceptance of the said bill.

 

                                                                        Which I attest

                                                          Signature of Notary

                                                            Place and date............

Signature of witnesses

(Should be of the locality)

          1.....................

          2.....................

FORM VI

PROTEST OF PROMISSORY NOTE OR BILL OF EXCHANGE

FOR NON-PAYMENT

(Section 8)

          On  the...............day  of................20......I,  (here give the name), a notary appointed under the Notaries Act, 1952 (53 of 1952), of........in.........(here state the local area for  which  the notary has been appointed) in..........at the request of.........(here give  the  name),  of  ...........did  at........in  person and having failed to do so, then by registered letter, cause  due  and  customary presentment  to  be  made to and demand payment of the promissory note (or bill of exchange, as the case may be) here to annexed (or "literal transcript whereof, and of everything written or printed)  thereon  is hereto  annexed") from...........(here give the name) the maker of the said promissory note  (or  drawee,  acceptor,  of  the  said  bill  of exchange,  as  the  case  may be),  to which demand he made answer"); (state the term of his answer, if any) (or "to which  demand  he  gave answer");wherefore,  I,  the  said notary, at the request aforesaid by his writing, do in the presence of ........(here give the name), and ...........(here give the name), witnesses protest against  the  maker of  the  said  promissory  note  (or  the  drawer  of the said bill of exchange, as the case may be) and all other parties  thereto  and  all others  concerned  for  all  exchange,  re-exchange,  and  all  costs, damages, and interest present and to come for want of payment  of  the said promissory note (or bill of exchange, as the case may be).

                                                                      Which I attest

                                                          Signature of Notary

                                                            Place and date............

Signatures of witnesses

(Should be of the locality)

          1..............

          2...............

                                             

FORM VII

 

          PROTEST OF PROMISSORY NOTE OR BILL OF EXCHANGE FOR NON- PAYMENT WHEN THE MAKER, DRAWEE, OR ACCEPTOR (AS THE CASE MAY BE) CANNOT BE FOUND

                                              (Section 8)

          (a) Where search was made by notary in person.

            On the..............day of........20.......I, .....(here  give the  name)  a  notary  appointed  under  the Notaries Act, 1952 (53 of 1952), of...........in.......(here state the local area for which  the notary   has   been   appointed)   in...........,   at   the   request of..........(here give the name) of.........did in  person  make  due search  at..........for..........(here  give  the name), the maker (or drawee, or acceptor, as the case may be) in order to  present  to  and demand  from  him payment of the promissory note (or bill of exchange, as the case may be ) hereto annexed (or "a literal transcript  whereof and  of  everything written or printed thereon is hereto annexed") but was unable to find him wherefore, I, the said notary, at  the  request aforesaid,  by  this writing, do, in the presence of.............(here give  the  name),and..............(here  give  the  name),  witnesses, protest  against  the  maker of the said promissory note (or drawer of said bill of exchange,as the  case  may  be)  and  all  other  parties thereto  and  all others, concerned for all exchange, re-exchange, and all costs, damages, the interest present  and  to  come  for  want  of payment  of the said promissory note (or bill of exchange, as the case may be).

                                  Which I attest

                                                          Signature of Notary

                                                          Place and date..............

Signature of witnesses

(Should be of the locality)

          1.......................

          2.......................

          (b)  Where  registered letter was sent to the maker, drawee or acceptor.

          On  the............day   of........20........I,..........(here give  the name) a notary appointed under the Notaries Act, 1952 (53 of 1952), of.........in............(here state the local area  for  which the   notary   has   been  appointed)  in..........,  at  the  request of.........(here give the name), of............., did sent by  post  a

registered   letter   addressed   to..........(here   give  the  name) at........the maker or drawee, acceptor, as the case may be),  wherein I  enclosed  and  demanded from him payment of the promissory note (or bill of exchange as the case may be), hereto annexed  (or  "a  literal transcript  whereof  and  of  everything written or printed thereon is hereto annexed"), but the letter was returned undelivered because  the said........(here give the name), could not be found; wherefore I, the said  notary,  at  the  request aforesaid, by this writing, do, in the presence of.............(here give the name) and........(here give the name) witnesses, protest against the maker of the said promissory note (or the drawer of the said bill of exchange, as the case may  be)  and all  other  parties  thereto and all other concerned for all exchange, re-exchange, and all costs, damages, and interest present and to  come for  want of payment of the said promissory note (or bill of exchange, as the case may be).

                                                                      Which I attest

                                                          Signature of Notary

                                                            Place and date..........

Signature of witnesses

(Should be of the locality

          1.................

            2..................

FORM VIII

PROTEST OF BILL OF EXCHANGE FOR BETTER SECURIT

(Section 8)

 

 

 

          On  the...........day  of.......20........I,.......(here  give the   name),  a  notary  appointed  under  the  Notaries  Act,  1952), of.......in ........(here state the local area for  which  the  notary has  been appointed) in ..........at the request of.........(here give the name), did exhibit the bill of  exchange  hereto  annexed  (or  "a literal  transcript  whereof  and  of  everything  written  or printed therein is hereto annexed")  to..........(here  give  the  name),  the person  on  whom  the said bill is drawn, and whose acceptance appears thereon, and did demand better security for the payment  thereof  when the  same  should  become payable in consequence of the said.....(here give the name), having become insolvent  (or"his  credit  having  been publicly  impeached",  as  the  case  may be), to which demand he made answer, (state the terms of the answer if any), (or "to which demand he gave no answer");  wherefore  I,  the  said  notary,  at  the  request aforesaid,  by  this writing, do, in the presence of........(here give the name) and ...........(here  give  the  name),  witnesses,  protest against  the  drawer of the said bill of exchange and the acceptor and all other parties thereto, and all others concerned for all  exchange, re- exchange,  and all costs, damages, and interest present and to come for want of better security for the payment of the said bill when  due and payable.

                                                                      Which I attest

                                                                      Signature of Notary

                                                          Place and date.............

Signature of witnesses

(Should be of the locality)

          1..................

          2...................

 

 

 

FORM IX

PROTEST OF BILL OF EXCHANGE FOR BETTER SECURITY WHEN THE ACCEPTOR CANNOT BE FOUND

                                              (Section 8)

          (a) Where such protest was made by notary in person.

          On the...........day  of.........20.......I,.......(here  give the  name),  a  notary  appointed  under the Notaries Act, 1952 (53 of 1952), of..........in..........(here state the local  area  for  which the   notary   has   been   appointed)   in.........at   the   request of.........(here give the name), of........did not in person make  due search  at...........for..........(here  give  the  name)  in order to exhibit the bill of exchange hereto annexed ("or a literal  transcript whereof  and  of  everything  written  or  printed  thereon  is hereto annexed") to the said.......(here give the name) the  person  on  whom the  said  bill  is  drawn,  and whose acceptance appears thereon, and demand better security for the payment thereof, when the  same  should become  payable in consequence of his having become insolvent (or "his credit having been publicity impeached", as the case may be), but  was unable  to  find  him;  wherefore  I,  the said notary, at the request aforesaid, by this writing, do in the presence of...........(here give the name) and .......(here give the name) witnesses,  protest  against the  drawer  of  said  bill of exchange and the acceptor and all other parties  thereto  and  all   other   concerned   for   all   exchange, re-exchange, and  all  costs, damages, and interest present and to come or want of better security for the payment of the said bill  when  due and payable.

 

                                                                        Which I attest

                                                                      Signature of Notary

                                                          Place and date.............

Signature of witnesses

(Should be of the locality)

          1....................

          2....................

          (b) Where registered letter was sent to the acceptor.

          On the............day  of............20.......I,.........(here give  the name) a notary appointed under the Notaries Act, 1952 (53 of 1952), of...in..........(here state the local area for which the notary has been appointed) in........at the request of...........(here give the name),of.............did send by  post  a  registered  letter            address to..........   (here  give  the  name),  at........wherein  I enclosed the bill of exchange hereto annexed (or "a literal transcript whereof and  of  everything  written  or  printed  thereon  is  hereto annexed"),  and did the such letter demand from the said.........(here give the name), the person on whom the said bill is  drawn  and  whose acceptance  appears  thereon,  better security for the payment thereof when the same should become  payable  in  consequence  of  his  having become  insolvent  (or "his credit having been publicly impeached", as the case may be), but the said letter was returned undelivered because the said............(here give the name) could not be found; wherefore I, the said notary, at the request aforesaid, by this writing,  do  in the  presence  of..........(here give the name) and ........(here give the name), witnesses, protest against the drawer of the said  bill  of exchange and the acceptor and all other parties thereto and all others concerned  for  all  exchange, re-exchange, and all costs, damages and interest present and to come for  want  of better  security  for  the payment of the said bill when due and payable.

                                                                      Which I attest

                                                                      Signature of Notary

                                                          Place and date.............

Signature of witnesses

(Should be of the locality)

          1....................

          2....................

 

 

 

 

 

 

 

 

 

 

FORM X

 

          NOTICE OF PROTEST TO DRAWER TO BE GIVEN BY  NOTARY

                                              (Section 8)

          Take  notice  that a bill of exchange for..........(here state the amount) drawn  by  you  under  date  the..........on  and  payable at.........has been dishonored by nonacceptance (or nonpayment, as the case may be) and protested, and that you will be held liable thereon.

                                                                        Signature of Notary

                                                          Place and date.............

 

                                              FORM XI

          NOTICE OF PROTEST TO ENDORSER TO BE GIVEN BY  NOTARY

                                              (Section 8)

            Take notice that a bill of exchange for........(here state the amount)  drawn  by  ............under  date  the .........on.......and payable at.........and bearing your endorsement has  been  dishonored by  non-acceptance (or non-payment, as the case may be) and protested, and that you will be held liable thereon.

         

                                              Signature of Notary

Place and Date.............

 

FORM XII

NOTARIAL ACT OF DECLARATION HAVING BEEN MADE

BY A PAYER FOR HONOUR

(Section 8)

            On the..........day of........ 20........I,..........(here give the name), a notary appointed under the  Notaries  Act,  1952  (53  of 1952),  of.........in...........(here  state  the local area for which the notary has been appointed) in.........do hereby certify  that  the bill  of exchange hereto annexed (or "a literal transcript whereof and of everything written  or  printed  thereon  is  hereto  annexed")(now protested  for  non-payment)  was this day exhibited to..........(here give  the  name),  of............in  the  State  of............(or  to ..........(here  give  the name), his agent in this behalf, as the case may be), who declared before me that he,  the  said..............(here give  the  name),  would pay the amount of the said bill under protest for the honour of.............(here inset the name of  the  party  for whose   honour   the   payment   is   to   be   made),   holding   the said........     (here insert the name of the party for whose  honour  the payment  is  to  be  made) and the drawer and all other proper persons responsible to him, the said.............(here give the name), for the amount of the said bill and for all proper costs,  interest,  damages, and  expenses;  I  have, therefore, in the presence of...........(here give the name) and  ..............(here  give  the  name),  witnesses, granted this Notarial Act of honour accordingly.

         

                                                          Which I attest

                                                                      Signature of Notary

                                                          Place and date.............

 

Signature of witnesses

(Should be of the locality)

          1...................

          2...................

                                              FORM XIII

                                              COMPLAINT

Before  the  appropriate government under the Notaries Act, 1952(53 of

1952)

Between.................................................petitioner

and.....................................................respondent

Petitioner's address:

Respondent's address:

Particulars of complaint in

paragraphs consecutively numbered.....................................

Particulars of evidence oral and documentary, if any, to substantiate the complaint.................................

                                              Verification

I,.............., the petitioner do hereby declare that what is stated above is true to the best of my information and belief.

Verified today the................day of.............20........at.....

                                                                                    Signature

 

FORM XIV

RETURN TO BE SUBMITTED BY A NOTARY

(Rule 13(14))

1.  Name and address of notary                      ............................

2.  Registration number                                   ............................

3.  Particulars of notarial acts done during the year      .............................

Type of work             Name of cases              Fee charged

1.  Noting an instrument

2.  Protesting an instrument

3.  Recording a declaration of payment for honour.

4.  Duplicate protests.

5.  Verifying, authenticating, certifying or attesting the execution of any instrument.

6.  Presenting any promissory note, hundi or bill of exchange for acceptance or payment or demanding

    better security.

7.  Administering oath to, or taking affidavit from any person

8.  Preparing any instrument intended to take effect in any country or place outside India in such form and language as may conform to the law of the place where such deed is intended to operate.

9.  Attesting or authenticating any instrument intended to take effect in any country or place outside India in such form and language as may conform to the law of the  place where such deed is intended to operate.

 10. Translating and verifying the translation of, any document from one language into another.

11.  11.        Other notarial acts.

                                                           Signature of Notary

                                                Date and place............

 

FORM XV

NOTARIAL REGISTER

(Rule 11(2))

Sl.No	Date	Name of notarial act	Name of executant or person concerned with full address	Contentns of document	Notarial fee stamp affixed
1	2	3	4	5	6

 

 

prescribed fee	Fee charged	Sl.No. of receipt book	Signature of person concerned	Signature of notary
7	8	9	10	11

 

 

 

Annexure-V                                               

 

[Period 01.07.2006 to 30.06.2007]  [SL-2006]

 

                                    

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