Record Maintenance
Rupali Ghawri
(Querist) 05 April 2008
This query is : Resolved
Dear All,
As per my knowledge, we are suppose to maintain the employee personal files and other HRD records for the last eight years.
Am i correct?
Which law governs this?
Kindly advise.
Thanks,
Rupali Ghawri
Manish Singh
(Expert) 02 May 2008
Ms. Ghawri,
You raised an interesting question and I was looking for your answer but I could not find any proper legislagion regarding preservation of documents of employees for private concerns but there are laws for preservation of other documents of a company like audit report, share transfer etc.
But I came across some rules and notifications regarding preservation of employees records issued by separate State Governments for their offices and I found out that they need to preserve the document of an employee for next five years after they leave the job.
In case of death, they need to maintain it for next six months.
But they are to maintain proper records for ever. They can only destroy files and all.
So the same should be applicable to you also.
In case of any other query, do write to us.
