Reply to explanation for negligence in performance of duty

Without providing full background and details, members can not guide you.  It is apparent that as there is negligence in sending blank cheques )without filling the payee's name and amount,)  If there are laid down norms and even as a common practice  no cheque should be sent to higher authorities, who generally sign believing his subordinates and pressure of work.  (Superiors generally do not admit that signing cheque without verification is negligence and they justify belief and work pressures).  Do not repeat violation even in your own interest.