Increasing notice period on promotion

Promotion letter.

You can do so in any manner, however it shall be appropriate to ask for acceptance of both salary revision and increase in NP (notice period if it stands for it).

Specific communication to specific employee by letter duly signed and stamped may be preferred and acceptance be sought.

NO in case of online document.

You should allow time and seek acceptance. You should not resort to taking acknowledgment.

Few things are giving the impression that you are more inclined to somehow make an employee believe that having seen a document, email, on line page shall amount to acceptance by the employee.

It is always better to supply specific and clear communication than resorting to ambiguous and arbitrary style. There should be a level playing field.

A properly informed employee can cause penalties to the organization. More and more number of employees is becoming aware of their rights and way outs from traps.

In today’s business context all including HR, Legal cell etc are assigned targets, objectives, and one is either a profit or a loss centre. Disputes, litigations, altercations, differences in opinion, cost of each operation shall count in performance. A case with lot of leaks shall be a bad case.

So if you are a HR guy (freelancer) and your job includes advising the company kindly advise good HR practices. A company with good HR practices is loudly visible in the industry and attracts more number of talented, skilled and passionate employees than others companies and employees stay to grow. Such companies does not face challenging situation of attrition. While even a leading company with average/bad HR practices may still be terribly struggling with teething problem of attrition and even an ambiguous and arbitrary style, may not help them.

Kindly turn around the situation to good HR practices.

you can define a policy on termination / separation clause and send out the policy guidelines to everyone.  Even if you are not inserted the clause in the promotion / revision letter as part of terms and conditions, this policy stands.  include this statement in your standing order if any in your concern. it helps to implement better.

thanks

While you circulate,  ask for acceptance.

From the employee's point of view:

What if the employee wants the promotion, wants to be a dedicated employee, but feels that the increase in notice period is not acceptable and suggests something else that is exactly not what HR has proposed?

HR takes a chance that if everyone does not some may succumb to the statement written as a policy matter.

Without any prejudice to his rights employee can express in a gentle manner, that notice period is not acceptable. Not only notice period any other clause that employer attaches with promotion. A sensible HR and employer shall allow deliberation and negotiation. The deliberations/discussions are inputs which a sensible employer shall ask HR to incorporate for future use. If a promoted candidate denies promotion it shall be a setback for the employer. HR may do the repair exercise for the employer but the damage is done.

A sensible HR and employer know this is not and can not be, one way traffic, and shall be prudent. The policies have to be conducive,  for both the parties.

Who gains more from promotion?

Employer or Employee? It can be easily said employee, however practically it is employer too.

Only promotable candidate shall get promoted. Promotable candidates are those who are highly skilled, experts, visionary, ambitious, refined, amiable, vibrant, flexible, adaptable, quick learners and good implementers, have leadership qualities and traits, and are focused. 

A transparent and prudent promotion policy helps the employer to retain the employees. Attrition is a teething problem and majority of the employers are struggling with it. Internal promotions are economical for the employer.

If employer and HR are rigid and frigid, an employee who is aware shall find better employer, better remuneration, and better position.

This is heartfelt opinion. One can chose what is conducive for him.