Usually a communiqué is issued to hear and adrres such matters and name of official/authority/committee is announced………………e.g; Distt Election Officer/SDM/Tehsildar Elections/Collector…
Apparaise your authority/superiors in office and requwesat them to route to concerned authority/committee appointed by Govt/commission to hear and address such matters.
Inquire LOCALY and meet them and submit your version for a favorable decision and obtain copy and ask to update in computerized records also and to communicate to all concerned with a copy to you.
Maintain record/POD/acknowledgment of each transaction.
Although you seem to have a valid/convincing ground the decision is to be taken by concerned authorities and you must be awrae of such authority at your location.
Proceed carefully and avoid anything that can be termed ‘Misconduct’.
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