Representation to government authority

KASINAGALINGAM S (Querist) 28 November 2012 This query is : Resolved
Sir,

Whether it is prohibited to give a personal REPRESENTATION TO A GOVERNMENT AUTHORITY,say an application to a Tehsildar, in the personal LETTER HEAD? Once i have been asked to present the application in A4 paper instead of in my letter head.

S. KASINAGALINGAM, B.B.A., B.G.L.,

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R.K Nanda (Expert) 28 November 2012
yes,it is prohibited. better use plain paper.

prabhakar singh (Expert) 28 November 2012
A4 paper is required for use of application with public authority.

KASINAGALINGAM S (Querist) 28 November 2012
Sirs, Thanks.

Raj Kumar Makkad (Expert) 28 November 2012
Official decorum is required to be maintained at any cost for official work.

KASINAGALINGAM S (Querist) 29 November 2012
Sirs,

Whether such prohibition is mere out of custom & convention or out of rules framed under any enactment?

Guest (Expert) 29 November 2012
Your question is generalised, while all that depends upon the nature of representation, purpose of representation and the status & capacity of authority. If you don't specify the real problem, your generic queries may probably continue to arise more and more but with no solution to your problem.

You may like to know that Tehsildar is a Class-III Magistrate and often works on the norms & procedures of a court, while authorities in Government offices have different work culture and procedures. You can give your personal representations to any Government office, except courts, on your personal letter head.

KASINAGALINGAM S (Querist) 30 November 2012
Sir,

Thanks for the light focused on the issue.

I submitted an application scripted in my personal letter head paper addressed to Block Development Officer requesting name transfer in the land revenue records. But i had been asked to withdraw the application and resubmit the same in A4 plain paper.

Sudhir Kumar, Advocate (Expert) 01 December 2012
Generally there are procedure rules in every organisation.

Ever tried writing a cheque on plain paper.

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